What Is the Renewal Date?
Each team record now includes a Renewal Date field. This date marks when that team’s agreement or membership renews. It’s a helpful way to track upcoming renewals and maintain accurate occupancy planning.
Admins can view or update this date directly from a team’s profile.
NOTE: Renewal Dates do not impact billing or billing schedules on a team. This is an internal date used to help track contracts/renewals.
Where Renewal Dates Appear
🖥️ Dashboard Widget
You’ll find a Renewal Dates Widget in your dashboard, highlighting upcoming renewals at a glance.
This helps you stay proactive — reaching out to teams ahead of their renewal deadlines.
📊 Reports
Renewal dates are now available in your reports, allowing you to export or filter teams based on renewal timing.
🏢 Occupancy Page
Renewal information is displayed right alongside suites and offices, helping you visualize occupancy based on upcoming renewals.
This lets you see which offices are renewing soon, which may become available, and plan accordingly.
Open API Support
If you’re using the Coworks Open API, you can now access renewal data programmatically for integrations and automations:
In the Teams endpoint →
renewal_dateIn the Occupancy endpoint →
team_renewal_date
Example:
{ "team_name": "Beaver Co", "renewal_date": "2026-02-02T22:58:00Z" }This makes it easy to sync renewal tracking with your CRM, billing, or reporting systems.
Here is an example:
Why It’s Useful
Stay ahead of contract renewals and proactively manage relationships
Forecast future occupancy based on renewals
Enable custom alerts or reports using the API
Best Practices
Update renewal dates whenever a team signs or extends their agreement
Review the dashboard widget weekly for upcoming renewals
Use the occupancy view to see which offices are renewing soon
Happy Coworking!