Please note - There are 2 templates available depending on the "Type" of rooms you'd like to import into Coworks:
Rooms/Spaces/Hot Desks/Equipment
Please see below to download our Custom Room Uploader Template, which supports Conference Rooms, Spaces, Hot Desks, and Equipment.
Download our Custom Template HERE. Please format your Rooms using these exact columns.
Note: It is important that you don't change the column name or order, but only arrange your list of rooms using this template.
Helpful Tips to ensure a successful upload into the Coworks Software using the Template:
name is required
room_permissions allows you to automatically make the room require Room Permissions, as well as assign the room permission to the room. The Room Permissions will already need to exist in your space in order for the upload to work.
Permissions do not apply to "Spaces"
Descriptions are publicly viewable in the Member Apps and External Bookings to better describe your rooms to Members.
Suites/Desks
Please see below to download our Custom Suites and Desks Uploader Template which supports Suites and Dedicated Desks only.
Download our Custom Template HERE. Please format your Suites and Desks using these exact columns.
Note: It is important that you don't change the column name or order, but arrange your list of rooms using this template.
Helpful Tips to ensure a successful upload into the Coworks Software using the Templates:
Required Columns:
name: the name of the suite/desk (eg. Suite 102)
capacity: the size of the suite/desk in terms of how many people it can fit
size: the size of in square feet
Helpful Info:
contract_url can be used to link to a signed document or lease
team_name allows you to select an existing Team Name in your space and assign that team to the Suite/Desk. The Team Name must match exactly and already exist in your space. This will also automatically mark that suite/desk as "Occupied" and reflect this in your Occupancy stats.
plan_name allows you to assign Plans to the Suite/Desk. Plans must already exist in the campus, and their names must match exactly.
How to get started with imports in your Manager Dashboard
Navigate and login to your Manager Dashboard
Click on the Community tab in the left-hand navigation
Select Migrations
Drag and drop your CSV, or click the gray area and select the file to upload from a location on your computer.
Here you can choose which type of bookable resource you would like to upload. You can choose from conference rooms, spaces, hot desks, equipment, suites, or dedicated desks.
Please be sure to use the appropriate template above depending on the type of Rooms you'd like to import.
Once selected, click Import
You will be automatically redirected to the appropriate tab in your Directory, where your newly uploaded rooms will be listed.
Tip: Be sure to add good photos for greater attention and potential bookings! Actual room images help a great deal here so your members know exactly what they're booking.
Happy Coworking!