What are Rooms?
The "Rooms" feature allows you to add meeting rooms to your campus, which can be booked by members via the mobile app or by guests via your website. You can manage your conference rooms and their schedules from within Coworks and can monitor their usage to see which rooms are being booked most frequently.
How to Create a Room
Go to the Rooms tab in the admin dashboard.
Click the "New Room" button near the top right of the page.
On the "New Conference Room" page, you can upload a photo of the room and enter the room name, capacity, size, and description.
You also have the option to add private notes about the room or change it from a conference room to a "space" (read more about the difference between rooms and spaces here).
In the "Member Costs" section, you can set a "Member Overage Rate" for the room, which is the hourly rate you'd like to charge a member to book the room if they've exceeded their monthly booking hours. You can read more about the "booking hours" feature here.
You can also set a "Daily member booking limit" if you'd like to limit how much time a member can book the room for in a single day.
The "Access Permissions" section allows you to control whether the room requires specific permissions for members to book, whether you'd like to room to be publicly bookable by non-members, and set a schedule for the room, if desired.
In the "Integrations" section, you can choose to sync the room with a connected Google Calendar or Outlook Calendar if you've set up the Google Calendar or Outlook integrations.
Click "Save" at the bottom of the page when you're finished creating your room.
How to Customize a Room Color
You can customize the color of a room as it appears on the public events calendar and your calendar in the Coworks Admin Dashboard. Follow these steps to create a more personalized experience:
Navigate to the Rooms page in your Coworks Admin Dashboard.
Select the room you want to update.
Click View to access the room's details.
Go to the Settings tab.
Click Edit to make changes.
Scroll to the bottom of the page and update the Room Color.
Save your changes.
The updated room color will now appear on the calendars for a more customized look!
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Happy Coworking!