Bookings, credits & hours
Manage conference room, desks bookings for members and guests in your space
By DeShawn1 author31 articles
- How to use the External Bookings featureHow to list your rooms publicly on your site for booking at an hourly rate. Use this to rent your spaces to guests for additional revenue
- How to Add an Invoice to an External BookingIn the article, you will learn how to add a one-off invoice to an external booking when booking on behalf of your guest.
- How to set the minimum duration for external bookingsHow to set the minimum booking length required for non-member bookings of conference rooms, meeting rooms, and equipment.
- How do members know how many booking hours they have left in a month?Understanding the messaging & notifications for members booking conference rooms, as they relate to booking hours allowances.
- How to set half/full day rates for external bookings of rooms and desksHow to set specific half and full day hourly and bulk rates for external bookings on conference/meeting rooms and hot desks
- How To Use Booking Lead TimeSet a minimum time in advance that bookings can be made to ensure proper lead time before reservations
- What is the Booking Hours feature?Everything you need to know about Booking Hours, conference rooms, and time allowances for the month.
- What is the Booking Credits feature?Everything you need to know about booking credits, conference rooms, and time allowances for the month.
- Booking Overage Calculation UpdateAbout the change in logic to move member overages from plans to rooms and how we calculate the booking overage report.
- How to import bookingsHow to import or migrate bookings and events from other systems or calendars such as Google Calendar (GCal), Outlook, etc. via .CSV
- How To Show Current Booking Capacity Banner in MobileHow to enable a dynamic banner in the member app that shows the current capacity or occupancy status of your bookable rooms and spaces
- How to manage a team's bookings through the Bookings tabHow to see a historical log of all of a team's bookings for troubleshooting.
- How to force padding between bookings in your conference roomsCreate space or padding between bookings to allow for setup, cleaning, etc. This will guarantee your staff has time between member bookings
- How to set booking availability schedules for your individual Conference Rooms and EquipmentSet a schedule of availability for booking hours on your conference rooms or equipment, so they are only bookable during approved times
- Where can I update member booking email notification preferences?Where to find and edit the settings for member booking notifications and emails.
- How do I use room permissions?To add certain permissions on rooms or equipment, follow these instructions:
- How do I utilize the Equipment Booking feature?How to set up equipment for booking through Coworks.
- How do I turn the conference room tablet "Book Now" button on/off?How to enable/disable the conference room tablet "Book Now" button.
- How to set daily member booking limitsHow to set global daily limits for members or by room per member to cap the amount of hours a member can book in a day.
- How to edit your Calendar entries in CoworksHow to modify or update existing Calendar Entries for bookings or events.
- How to set hours of operation/booking schedules for guest external bookings and day passesDefine the days and hours per campus, that your non members/guests can book your conference rooms/desks or purchase day passes externally.
- How to use Blackout Dates for holidays or building closuresHow to block off/block access certain dates or holidays for your space to prevent bookings and Day Pass purchases.
- How can members book for longer than 4 hours through the member mobile app?How to configure your community settings so members can exceed the 4 hour booking duration when creating bookings in the member mobile app.
- How to Create Recurring BookingsLearn how you and your staff can create daily, weekly, monthly, or yearly recurring bookings for easy Calendar management.
- How to Use the Linked Rooms FeatureCreate booking rules to link rooms in order to automatically block off associated rooms whenever one of them is booked. Built for divisible event spaces, partitioned conference rooms, and any…
- Member Booking Overage Auto ChargeLearn how booking overage fees are added to a one-off invoice or the next invoice and how to update your settings for this option.
- How to use Passport BookingsHow to use the passport bookings feature to book space in your rooms for members in other Coworks communities
- How To Enable Hot Desks For Member Bookings in AppHow to allow your members to view and book your hotdesks in the member mobile app or web app.
- How can I view a team's remaining booking hours?How to view how many conference room booking hours a team has left for the month.
- What is the public booking list?How to use the public booking list to see the schedule of bookings for each room or piece of equipment.
- How to prevent bookings in your space from being made too far in advanceSet a maximum time in advance that members and guests can book your space