Bookings & Events

This is everything related to the booking system and calendar of events

Tanner avatar DeShawn Brown avatar Jaclyn Ricchio avatar
24 articles in this collection
Written by Tanner, DeShawn Brown, and Jaclyn Ricchio

How to import bookings

How to import or migrate bookings and events from other systems or calendars such as google calendar (gcal), outlook etc. via .csv
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Written by DeShawn Brown
Updated over a week ago

How to manage and remove attendees from an event

Manage the attendees of your event
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Written by Jaclyn Ricchio
Updated over a week ago

How to set the minimum duration for external bookings

How to set the minimum time needed for a non-member to book conference rooms, meeting rooms and hot desks
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Written by Jaclyn Ricchio
Updated over a week ago

How to automatically send KISI access to guests for day passes

Automatically send guests a temporary Kisi access link to unlock your space at the time of their reservation for a day pass
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Written by Jaclyn Ricchio
Updated over a week ago

How to automatically send KISI access to guests for external bookings

Automatically send guests a temporary kisi access link to unlock your space at the time of their reservation for external bookings
DeShawn Brown avatar
Written by DeShawn Brown
Updated over a week ago

How to set external half/full day rates for rooms and desks

How to set specific half and full day hourly and bulk rates for external bookings on conference/meeting rooms and hot desks
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Written by DeShawn Brown
Updated over a week ago

What is the Booking Hours feature?

This article shows you everything you need to know about Booking Hours, conference rooms, and time allowances for the month.
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Written by Jaclyn Ricchio
Updated over a week ago

How to Share Your Events with Non-Members

This article shows you how to use the Public Events Page to generate links to share on your website, emailed newsletter, social media, etc.
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Written by Jaclyn Ricchio
Updated over a week ago

Booking Overage Calculation Update

About the change in logic to move member overages from plans to rooms and how we calculate the booking overage report.
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Written by DeShawn Brown
Updated over a week ago

How to control event visibility and make campus-specific events

How to create and share events that are only visible to members of a specific campus or set of campuses instead of the entire community
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Written by DeShawn Brown
Updated over a week ago

How do I create an Event in Coworks?

This article describes the process of creating events in the Coworks platform including using features like in-app Registration page pop up.
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Written by Tanner
Updated over a week ago

How To Use Booking Lead Time

Set a minimum time in advance that bookings can be made to ensure proper lead time before reservations
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Written by DeShawn Brown
Updated over a week ago

How to manage a Team's Bookings through the Bookings Tab

How to see a historical log of all of a team's bookings for records, edits, or troubleshooting.
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Written by DeShawn Brown
Updated over a week ago

How to create Hot Desks for public booking of your space

How to use the hot desk feature to publicly list desks to guests for full day or half day rental and reservation at an hourly rate
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Written by Tanner
Updated over a week ago

How To Show Current Booking Capacity Banner in Mobile

How to enable a dynamic banner in the member apps that shows the current capacity or occupancy status of your bookable rooms and spaces
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Written by DeShawn Brown
Updated over a week ago

How to force padding between bookings in your conference rooms

Create space or padding between bookings to allow for setup, cleaning etc. This will guarantee your staff has time between member bookings
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Written by DeShawn Brown
Updated over a week ago

How to set Conference Room or Equipment availability

Set hours of operation or availability on your conference rooms or equipment for you members so they only booking during approved times
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Written by Tanner
Updated over a week ago

How to use the External Bookings feature

How to list your rooms publicly on your site for an hourly rate. Use this to rent your spaces to guests for additional revenue
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Written by Tanner
Updated over a week ago

Where do I update member booking notifications and email preferences?

This article shows where to find and change the settings for member booking notifications and emails.
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Written by Tanner
Updated over a week ago

How do I use room permissions?

To add certain permissions on rooms or equipment, follow these instructions:
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Written by Tanner
Updated over a week ago

What are the differences between rooms, spaces, and equipment?

The nuances between the types of bookable resources in Coworks and how they are available to members
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Written by Tanner
Updated over a week ago

How do I turn off / on the conference room tablet "Book Now" button?

This article describes how to turn on and off the conference room tablet "Book Now" button.
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Written by Tanner
Updated over a week ago

How do members know how many booking hours they have left in a month?

This article describes the messaging & notifications for members booking conference rooms as it relates to booking hours allowances.
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Written by Tanner
Updated over a week ago

How do I utilize the Equipment Booking feature?

This article will explain how to set up equipment for booking through Coworks.
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Written by Tanner
Updated over a week ago